The Club’s name shall be “ALLIANCE INTERNATIONAL HOCKEY CLUB” (in short “ALLIANCE IHC”) hereinafter in these Statutes referred to as ‘The Club’.
2. OFFICIAL SEAT
The official Seat of The Club shall be as determined from time to time by the Executive Committee.
3. OFFICIAL LANGUAGE
The Official language shall be English, whether spoken or written, and all official correspondence shall be in English.
The Objects of The Club shall be to provide the opportunity for the playing and enjoying of hockey throughout the world by those who are not less than thirty five years old (Masters) and who are invited to be members of The Club.
5.1 The Club may invite to become members anyone, irrespective of nationality, residence, or sex, who wishes to play or umpire Masters hockey or who wishes to be a friend (Social Member) of The Club.
5.2 The Executive Committee shall have the power to cancel the membership of someone where it considers this to be in the best interests of The Club. The Member concerned shall have the right to make representations in advance of the decision.
6.1 The Club shall be financed inter alia by, membership dues, tournament participation fees, donations, and sponsorship, and it may raise funds for the benefit of The Club in any way that it thinks fit.
6.2 Members shall pay such membership dues and tournament participation fees as from time to time shall be determined by the Executive Committee and shall be confirmed by a General Assembly (see Article 7 below) of The Club.
Social Members may be exempted or charged a lower amount, at the discretion of the Executive Committee.
6.3 The assets and funds of The Club shall be administered by its Honorary Treasurer, under the control of the Executive Committee.
6.4 Each financial period shall cover a calendar year. The Honorary Treasurer shall draw up accounts for each year, and these shall be audited by one or two Honorary Auditors appointed by the General Assembly (see Article 9 below). The accounts shall be made available to members as early as possible prior to the Ordinary General Assembly at which they are to be considered.
6.5 All costs of travel and accommodation etc shall be the responsibility of individual members, who shall also be responsible for his or her personal insurance. The Club shall not be responsible, financially or otherwise, for any acts of members, whether performed on behalf of The Club or for the benefit of any member.
7. GENERAL ASSEMBLIES
7.1 An Ordinary General Assembly shall take place annually at a time and place to be determined by the Executive Committee. If suitable, this shall be during a tournament when The Club is participating with at least one team.
7.2 An Extraordinary General Assembly shall take place whenever the Executive Committee shall decide or when requisitioned by at least one third of The Club’s members (players and umpires only) who do not owe any fees to it.
7.3 The Ordinary General Assembly shall be convened by the Honorary Secretary (see Article 7.12 below) at least one month before the appointed date. In the case of an Extraordinary General Assembly, the Honorary Secretary shall send out convening notices including the business to be transacted thereat within one month of receiving the requisition, and it shall be held within two months of the date of despatch of the notices.
7.4 All such notices may be sent by any reasonable means, whether by post, by fax or by e-mail or as the Honorary Secretary shall decide.
7.5 The business of each Ordinary General Assembly shall be set out in the agenda sent to members by the Honorary Secretary, and shall include the consideration of the Honorary Secretary’s report on the previous year, the consideration of the Honorary Treasurer’s financial report and the audited accounts for the previous calendar year, together with the Honorary Auditor(s) report thereon, the election of Officers and Ordinary Members of the Executive Committee as well as the Honorary Auditor(s) for the current financial year (see Article 9 below), proposals for alterations to these Statutes and any other items of which proper notice has been given.
7.6 Members may request that propositions be discussed and voted on at General Assemblies. Such propositions must be received by the Honorary Secretary at least two weeks before the meeting, and they shall be communicated to The Club’s members as soon as practicable. Nevertheless, where a member present at the meeting wishes to make a proposition which has not been so communicated, this may only be acceptable if it is accepted by the Chairperson of the meeting as well as by one other Member of the Executive Committee; in such case, it shall be discussed at the end of the meeting under ‘Any Other Business’. Should a minimum of two thirds of those present and eligible to vote agree, such a proposition may be put to a vote.
7.7 A General Assembly shall be chaired by the President or such other person as the Executive Committee shall decide. That person need not necessarily be a member of the Executive Committee.
7.8 Candidatures for Officers and Ordinary Members of the Executive Committee shall be sent to the Honorary Secretary by post, fax or e-mail so as to reach him or her a minimum of two weeks prior to the meeting. However, where there are not sufficient nominations for vacant positions, candidatures may then be proposed and voted on at the meeting provided that all the majority present (and eligible to vote) are in agreement. Details of those standing for re-election as well as new nominations shall be communicated to the members as soon as practicable.
7.9 Whilst all members are entitled to attend General Assemblies, only fully paid-up playing members and umpires who are present shall have the right to vote. Each of those Members shall have one vote. Voting shall be by simple majority, a majority of the valid votes cast and, in the case of equality, the Chairperson of the meeting shall have a casting (second) vote. However, these statutes may only be amended, added to or rescinded by a resolution passed by a special majority of at least three quarters of those present and entitled to vote. No such resolution shall be submitted to a General Assembly unless prior notice of its proposal has been given to all Members. Voting by show of hands shall not be permitted unless it be agreed to on the spot by all who are present and entitled to vote.
7.10 Minutes of General Assemblies shall be made by the Honorary Secretary or by such other person as the Executive Committee shall decide. Such minutes shall be circulated to members of the Executive Committee and any Sub-Committees, and shall be available on The Club’s website on the internet for all members to read. A proposition to approve them shall be included in the agenda of the following General Assembly. Such approved minutes shall form part of The Club’s official records.
7.11 Elections for the President, Vice-President, Honorary Secretary, Honorary Treasurer and the other members of the Executive Committee (see Article 8 below) shall be taken in this order and shall be by ballot (see above regarding the possibility to have this by show of hands). After a first ballot, should a vacancy or vacancies still exist with one or more candidates not having secured a simple majority of the valid votes cast, there shall then be a second ballot between such candidates (only), when the vacancy shall be filled by the person or persons receiving the most votes cast notwithstanding that a simple majority may not have been obtained.
7.12 Should the Honorary Secretary not be available, the President may appoint another member of the Executive Committee to fulfil his or her obligations.
8. OFFICERS AND EXECUTIVE COMMITTEE
8.1 The Officers of The Club shall be the President, the Vice-President, the Honorary Secretary and the Honorary Treasurer
8.2 The Club shall have an Executive Committee. Its members shall be elected by the General Assembly (see Article 7.11 above), and it shall be responsible for the current administrative activities of The Club. The Executive Committee shall consist of The Club’s Officers together with the ordinary members (see Article 8.3 below). .
8.3 In addition to the Officers, there shall be up to five ordinary members of the Executive Committee. Preferably, each of the categories of Masters should be represented.
8.4 The Officers of The Club and the ordinary members of the Executive Committee who are elected at a General Assembly shall hold office for three years (ending with the Ordinary General Assembly held in the third following year) and, on expiry of their terms, may be eligible for re-election. Notwithstanding, if the Vice-President and/or the Honorary Secretary are elected at the same General Assembly as that at which the President is elected, then they (the Vice-President and the Honorary Secretary) shall then hold office for two years (until the Ordinary General Assembly to be held in the second following year), when he or she may be eligible for re-election. An Officer or ordinary member of the Executive shall cease to hold his or her office on ceasing to be a member of The Club or in the case of death or incapacity. He or she may also resign such office. In such circumstances, the Executive Committee shall have the power to appoint a replacement, but such nomination shall need to be confirmed at the next Ordinary General Assembly, in which case the normal three-year (or two-year) rule shall apply afresh.
8.5 The Executive Committee shall have the power to create any sub-committees or commissions that it shall deem necessary, and may appoint members thereto as well as formulating the appropriate rules. It may similarly dissolve such sub-committees or commissions and may remove members. These bodies shall be responsible to the Executive Committee.
8.6 The Executive Committee shall meet on such occasions as the President and/or the Honorary Secretary may consider necessary. The latter shall maintain minutes of such meetings. The President, when present, shall preside at all meetings. In his or her absence, the Committee shall elect the Chairperson of the meeting in question.
9. HONORARY AUDITORS
At each Ordinary General Assembly the Club’s members shall appoint from their number one or two persons to be responsible for the audit of the accounts of the current financial year, and he or she/they shall make a Report thereon to the following Ordinary General Assembly. These persons may be reappointed in the following year or years.
10. MODIFICATION OF STATUTES
The Statutes may be amended, added to or rescinded by a resolution of a General Assembly passed by a special majority (see Article 7.9 above), following a proposal by the Executive Committee or by at least fifteen members of The Club who are qualified to vote at a General Assembly. No such resolution shall be submitted to a General Assembly unless the prior notice prescribed by Articles 7.3 and 7.9 has been given to members of The Club.
11. DISSOLUTION OF THE CLUB
The Club shall not be dissolved except at an Extraordinary General Assembly convened for the purposeand by a resolution supported by a special majority of at least three quarters of those present and entitled to vote. This Extraordinary General Assembly shall determine how the remaining assets of The Club shall be administered.